Creating Opportunities

Creating Opportunities

Post grants, residencies, exhibitions, jobs, and other opportunities for artists on Artsume.

Start a new opportunity

1. From your organization dashboard, click Create Opportunity
2. Choose opportunity type: Grant, Residency, Exhibition, Job, Fellowship, Commission, Open Call, or Other

Basic information

Fill in the essentials:

Title — Clear and specific. "2024 Emerging Artist Grant" not "Grant Opportunity"

Description — What the opportunity is, who it's for, what artists will receive. Be specific about:

• What you're offering (funding amount, residency length, exhibition space)
• What you expect from selected artists
• Timeline and important dates

Type — Select the opportunity category

Disciplines — Which artistic disciplines can apply

Set eligibility

Define who can apply:

• Career stage — Emerging, mid-career, established, or any
• Location — Geographic restrictions (country, state, city)
• Age — Age requirements if any
• Other criteria — Specific qualifications

Be precise. Vague eligibility wastes time for ineligible applicants and your review team.

Build your application form

Add fields for what you need from applicants:

Standard fields:

• Personal information (pre-filled from artist profiles)
• Portfolio works (specify minimum/maximum)
• CV sections (which ones you need)
• Artist statement

Custom questions:

• Short answer (limited text)
• Long answer (paragraph responses)
• Multiple choice
• Checkboxes
• File uploads

Portfolio requirements

Specify:

• Minimum and maximum number of works
• Accepted media types (images, video, audio)
• Whether you want descriptions or notes for each work

CV requirements

Select which CV sections applicants should include:

• Education
• Exhibitions
• Awards
• Publications
• Professional experience
• etc.

Set deadlines

Application deadline — When applications close (include timezone)

Review period — When your team will review

Notification date — When applicants hear back

Start date — When the opportunity begins (for residencies, exhibitions, etc.)

Give artists enough time to prepare strong applications. Rushed deadlines often mean weaker applicant pools.

Configure fees

If you charge application fees:

1. Enable fees in opportunity settings
2. Set the fee amount
3. Configure payment processing
4. Optional: Set up fee waivers for eligible applicants

Fee waivers help ensure financial barriers don't exclude qualified artists.

Review settings

Configure how you'll evaluate applications:

Scoring:

• Define criteria (artistic merit, fit with program, feasibility)
• Set scoring scale (1-5, 1-10, etc.)
• Weight criteria if some matter more

Reviewers:

• Assign team members to review
• Set up reviewer pools for external jurors
• Configure blind review if wanted

See Reviewing Applications for detailed review setup.

Preview and publish

1. Click Preview to see how the opportunity appears to artists
2. Review all details
3. Click Publish to make it live

Published opportunities appear in the Explore section where artists can find and apply.

Manage your opportunity

After publishing:

Edit — Update details, extend deadlines

Pause — Temporarily hide from new applicants

Close — Stop accepting applications

Archive — Move to archive after completion

Track applications

As applications come in:

• View count on your dashboard
• Monitor submissions against your deadline
• Start reviewing as applications arrive (or wait until deadline)

What's next

• Reviewing Applications — Evaluate and select artists
• Team Collaboration — Work with reviewers and staff