Creating Opportunities#

Learn how to create compelling opportunities on Artsumé, from basic setup to advanced configuration. This guide covers all aspects of opportunity creation and management.

Introduction#

Creating opportunities on Artsumé allows you to post grants, residencies, exhibitions, jobs, and other opportunities for artists. This comprehensive guide covers everything from basic opportunity creation to advanced features like custom forms and payment collection.

Prerequisites#

Before creating opportunities, ensure you have:

• An organization set up on Artsumé
• Admin or Staff role in your organization
• Clear understanding of your opportunity requirements
• Application form structure planned (optional)
• Payment information ready (if collecting fees)

Step 1: Access Opportunity Creation#

1. Log in to your Artsumé account
2. Navigate to your organization dashboard
3. Click "Opportunities" in the sidebar
4. Click "Create New Opportunity"

Step 2: Choose Opportunity Type#

Select the type that best describes your opportunity:

• Grant: Funding opportunities
• Residency: Artist residency programs
• Exhibition: Gallery or museum exhibitions
• Fellowship: Fellowship programs
• Commission: Public or private commissions
• Job: Employment opportunities
• Internship: Internship positions
• Public Art: Public art projects
• Workshop/Program: Educational programs
• Festival/Fair: Festival or art fair participation
• Prize/Award: Competitions and prizes
• Open Call: General open calls
• Other: Other opportunity types

Step 3: Basic Information#

Fill in the core information about your opportunity:

Title and Description#

1. Title: Clear, descriptive title

   • Be specific: "Emerging Artist Grant 2024" not just "Grant"
   • Include year if applicable
   • Make it searchable

2. Subtitle (optional): Additional context

   • Short tagline or additional information
   • Appears below the title

3. Description: Detailed description of the opportunity

   • What the opportunity is about
   • What artists will gain
   • Organization background
   • Use clear, engaging language

Short Description#

A brief summary (1-2 sentences) that appears in listings:

• Concise overview
• Key benefits or highlights
• Maximum 200 characters recommended

Step 4: Timeline and Deadlines#

Set important dates for your opportunity:

Application Period#

1. Opens At: When applications open

   • Date and time
   • Timezone selection

2. Closes At: Application deadline

   • Date and time
   • Timezone selection
   • Be clear about deadline time

Deadline Type#

Choose how your deadline works:

• Hard Deadline: Strict cutoff, no late submissions
• Soft Deadline: Preferred date, may accept late submissions
• Rolling: Accepting applications on ongoing basis
• Until Filled: Accepting until positions filled

Important Dates#

Add other important dates:

• Review Start Date: When review process begins
• Notification Date: When artists will be notified
• Project Start Date: When opportunity begins
• Project End Date: When opportunity ends

Step 5: Location and Format#

Specify where and how the opportunity takes place:

Location#

1. Geographic Scope: Who can apply

   • Local
   • Regional
   • National
   • International

2. Specific Location (if applicable):

   • Country
   • Region
   • City
   • Full address
   • Venue name

Format#

1. Online Only: Fully remote/digital
2. In Person: Physical location required
3. Hybrid: Combination of online and in-person

Step 6: Eligibility Requirements#

Define who is eligible to apply:

Basic Eligibility#

1. Disciplines: Which artistic disciplines are eligible

   • Select multiple disciplines
   • Be specific about what's included

2. Career Stage: Target career stage

   • Early career
   • Mid-career
   • Established
   • All stages

3. Age Requirements: Age restrictions (if any)

   • Minimum age
   • Maximum age

Additional Eligibility#

1. Eligible Countries: Specific countries (if restricted)
2. Individual or Collective: Can groups apply?
3. Max Artists: Maximum number of artists/participants
4. Eligibility Notes: Additional requirements or clarifications

Step 7: Compensation and Benefits#

Detail what artists will receive:

Compensation#

1. Compensation Overview: General description

   • Amount or range
   • Payment schedule
   • What it covers

2. Compensation Details: Specific information

   • Exact amounts
   • Currency
   • Payment timeline
   • Tax information

Benefits#

Detail additional benefits:

• Housing: Provided or assistance
• Studio Access: Studio space provided
• Materials Support: Materials or stipend
• Travel Support: Travel assistance
• Equipment: Equipment provided
• Other Benefits: Additional perks

Step 8: Create Application Form#

Design your application form:

Form Builder#

1. Click "Build Application Form"
2. Choose approach:
   • Start from Template: Use a pre-built template
   • Start from Scratch: Build custom form
   • Use Existing Form: Reuse a previous form

Add Form Fields#

Add questions and fields:

1. Standard Fields: Pre-built field types

   • Text input
   • Textarea (long text)
   • Email
   • Number
   • Date
   • File upload
   • Portfolio selector
   • CV import

2. Custom Fields: Create custom questions

   • Multiple choice
   • Checkboxes
   • Dropdown
   • Radio buttons

3. Configure Each Field:

   • Field label/question
   • Required or optional
   • Help text or instructions
   • Validation rules

Form Organization#

Organize your form:

1. Sections: Group related fields
2. Order: Drag and drop to reorder
3. Conditional Logic: Show/hide fields based on answers (advanced)

Step 9: Set Up Review Process#

Configure how applications will be reviewed:

Review Settings#

1. Review Required: Applications must be reviewed before decisions
2. Review Mode:
   • Simple scoring (0-10)
   • Rubric-based scoring
3. Reviewer Assignment: How reviewers are assigned
   • Manual assignment
   • Round-robin (automatic distribution)
   • All team members review

Scoring Rubric (if using)#

1. Create or select a scoring rubric
2. Define criteria and weights
3. Set scoring scale
4. Configure threshold rules

Reviewer Pool#

1. Select reviewer pool
2. Assign team members to pool
3. Set review requirements (how many reviewers per application)

Step 10: Configure Payment (Optional)#

If collecting application fees:

1. Enable Payment: Toggle payment collection on
2. Set Amount: Application fee amount
3. Currency: Select currency
4. Payment Options:
   • Fixed amount
   • Sliding scale (optional)
   • Fee waiver option

Fee Waiver Setup#

1. Enable fee waivers
2. Set waiver criteria
3. Configure waiver request process

Step 11: Additional Settings#

Visibility#

1. Status: Draft, Open, Closed, Archived
2. Visibility: Public, Private, Unlisted
3. Featured: Mark as featured opportunity

Advanced Settings#

1. Blind Review: Hide applicant names during review
2. Max Submissions: Limit applications per artist
3. Max Works: Limit portfolio works per application
4. File Size Limits: Maximum file upload sizes
5. Allowed File Types: Which file types are accepted

Step 12: Preview and Publish#

Before publishing:

1. Click "Preview" to see how it looks

2. Review all sections:

   • Information accuracy
   • Form functionality
   • Settings correctness
   • Overall presentation

3. Test the application form (submit a test application)

4. Make any necessary edits

5. Click "Publish" when ready

Opportunity Creation Checklist#

Use this checklist before publishing:

• Basic information complete and accurate
• Timeline and deadlines set correctly
• Location and format specified
• Eligibility requirements clear
• Compensation and benefits detailed
• Application form built and tested
• Review process configured
• Payment set up (if applicable)
• Settings reviewed
• Preview checked
• Team notified (if applicable)

Examples#

Example: Grant Opportunity#

Type: Grant

Title: "Emerging Artist Grant 2024"

Description: Comprehensive description of grant program, organization background, and what artists will gain.

Timeline: Opens Jan 1, closes March 31, notifications June 1

Eligibility: Early to mid-career artists, all disciplines, US-based

Compensation: $5,000 grant, materials stipend, exhibition opportunity

Form: Questions about practice, project proposal, budget, portfolio (5 works), CV

Review: Rubric-based, 3 reviewers per application, blind review enabled

Example: Residency Opportunity#

Type: Residency

Title: "Summer Residency Program 2024"

Description: 6-week residency program description

Timeline: Applications open Dec 1, close Feb 15, residency June-July

Location: Rural location, housing and studio provided

Eligibility: All career stages, specific disciplines, international

Benefits: Housing, studio, materials stipend, exhibition, $2,000 stipend

Form: Statement of interest, project proposal, portfolio (10 works), CV, references

Troubleshooting#

Next Steps#

After creating your opportunity:

1. Promote Your Opportunity: Share on social media, email lists, etc.
2. Monitor Applications: Track incoming applications
3. Set Up Review Process: Prepare for reviewing applications
4. Read More Guides:
   • Reviewing Applications
   • Team Collaboration
   • Best Practices

Related Resources#

• Form Builder Guide
• Payment Setup
• Review Process

Creating compelling opportunities takes time and thought. Focus on clarity, fairness, and providing value to artists. Well-crafted opportunities attract quality applications and build your organization's reputation in the arts community!