Reviewing Applications
Reviewing Applications#
Evaluate applications, coordinate with your review team, make decisions, and notify applicants.
Access applications#
From your organization dashboard:
- Click the opportunity you want to review
- Go to Applications tab
- You'll see all submitted applications
Filter by:
- Status (new, in review, shortlisted, accepted, rejected)
- Score (if scoring has started)
- Reviewer assignment
- Submission date
Review an application#
Click an application to see:
- Applicant info — Name, location, contact
- Application responses — Answers to your questions
- Portfolio works — Selected artwork with details
- CV — Education, exhibitions, awards, etc.
- Documents — Any uploaded files
Navigate between sections using the sidebar or scroll through the complete application.
Score applications#
If you've set up scoring criteria:
- Open an application
- Find the scoring panel
- Rate each criterion on your defined scale
- Add notes explaining your scores
- Save
Your scores contribute to the overall application ranking. If multiple reviewers score, Artsumé calculates averages.
Scoring tips#
- Score against your criteria, not against other applications
- Use the full range of your scale
- Add notes—you'll forget why you gave that score later
- Be consistent across applications
Assign reviewers#
Distribute applications among your team:
Manual assignment:
- Go to the applications list
- Select applications to assign
- Choose reviewer(s)
- Assign
Automatic assignment:
- Set up rules to distribute applications evenly
- Useful for large applicant pools
Reviewers only see applications assigned to them (unless you grant broader access).
Blind review#
For impartial evaluation:
- Enable blind review in opportunity settings
- Reviewer names are hidden from applicants
- Optional: Hide applicant names from reviewers
Blind review reduces bias but may not work for all opportunity types.
Make decisions#
After review:
Shortlist:
- Mark top applications as shortlisted
- Request additional materials if needed
- Schedule interviews if applicable
Accept:
- Change status to Accepted
- Prepare acceptance communications
- Set up next steps (contracts, payments, logistics)
Reject:
- Change status to Not Selected
- Prepare rejection communications
Decision batches
Make decisions in batches rather than one at a time. This helps ensure consistency across your applicant pool.
Communicate with applicants#
Send notifications to applicants:
Bulk notifications:
- Select multiple applications
- Choose notification type (acceptance, rejection, request for materials)
- Customize message
- Send
Individual messages:
- Open specific application
- Send direct message
- Track communication history
All communications are logged in the application record.
Export data#
Export application data for:
- External review panels
- Record keeping
- Reporting
Export formats: CSV, PDF, or custom reports.
Review workflow example#
- Deadline passes — Applications close
- Initial screening — Staff checks eligibility, completeness
- Assign reviewers — Distribute to review panel
- Scoring period — Reviewers score and comment
- Discussion — Team meets to discuss top applications
- Decisions — Accept, waitlist, or reject
- Notifications — Inform all applicants
- Archive — Close opportunity cycle
Frequently Asked Questions
What's next#
- Team Collaboration — Coordinate with your review team
- Creating Opportunities — Set up your next opportunity