Team Collaboration

Team Collaboration#

Work with your team to manage opportunities and review applications.

Team roles#

Artsumé has four roles with different access levels:

Owner

• Full access to everything
• Manage billing and subscription
• Delete organization
• Only one owner per organization

Admin

• Full access except billing and deletion
• Manage team members
• Create and manage opportunities
• Review all applications

Editor

• Create and edit opportunities
• View and manage applications
• Cannot manage team or billing

Reviewer

• Review assigned applications only
• Score and comment
• Cannot edit opportunities or see unassigned applications

Invite team members#

1. Go to Team from your organization dashboard
2. Click Invite Member
3. Enter their email address
4. Select their role
5. Send invitation

They'll receive an email with instructions to join. If they don't have an Artsumé account, they'll create one.

Manage existing members#

From the Team page:

• Change role — Adjust someone's access level
• Remove — Revoke access immediately
• View activity — See what they've done

External reviewers#

For outside jurors or panelists:

1. Invite them as team members with Reviewer role
2. Assign specific applications to them
3. They only see what you assign
4. Remove access after the review cycle

This keeps external reviewers focused on their assigned work without seeing your full applicant pool or organization details.

Application assignment#

Distribute applications among reviewers:

Manual:

• Select applications from the list
• Click Assign
• Choose reviewers
• Each reviewer sees only their assignments

Automatic:

• Set up distribution rules
• Applications assigned evenly as they arrive
• Useful for high-volume opportunities

Review coordination#

Keep your review process organized:

Set deadlines — When reviewers need to complete scoring

Monitor progress — See who has reviewed what

Send reminders — Nudge reviewers who are behind

Discussion tools — Comments and notes on applications visible to the review team

Communication#

Internal notes:

• Add notes to applications that only team members see
• Flag applications for discussion
• Tag team members for attention

Team notifications:

• Email alerts when applications arrive
• Notifications when reviews are complete
• Deadline reminders

Best practices#

• Clear roles — Make sure everyone knows their responsibilities
• Consistent criteria — Align on evaluation standards before reviewing
• Regular check-ins — Meet to discuss edge cases and calibrate
• Document decisions — Use notes to record reasoning
• Timely feedback — Keep the review process moving

What's next#

• Reviewing Applications — The review process in detail
• Creating Opportunities — Set up opportunities for your team to manage