Reporting

Reporting is where your work adds up. Every program you run, every application you receive, and every artist in your records feeds a single workspace that answers the questions funders, boards, and your own team keep asking: How many artists did we serve? Where are they from? How did each program perform? What did we collect in entry fees? When you need a document, the same numbers export as a clean PDF.

Reporting is the analytics home for organizations. It replaced the older "Analytics" page, and any old /org/[slug]/analytics link now redirects here automatically.

Who can open Reporting

Reporting is available to Staff, Admins, and Owners. Reviewers don't see it, since their access is scoped to the applications assigned to them. Roles are covered in Team collaboration.

Reporting is part of the paid Artsume Intelligence plan. If your organization is on the free Artsume Network plan, opening Reporting shows a preview of what Intelligence unlocks (board-ready PDF reports, artist network insights, demographic breakdowns, program performance, reach and engagement, and financial summaries) along with an option to upgrade. What each plan includes lives in Organization plans. Current figures are on the pricing page.

Set your reporting period

Everything in Reporting is scoped to a period you choose from the controls under the page title:

• Fiscal year (the default): your organization's fiscal year, based on the month it starts.
• Calendar year: January through December of the current year.
• This quarter: the current calendar quarter.
• This month: the current month.
• Custom: pick any start and end date from the range picker. Both ends are inclusive.

The Fiscal year option follows the start month you set for your organization. Open Settings, find the Reporting section, and choose a month under Fiscal year starts. January means your fiscal year matches the calendar year, and July means it runs July through the following June. The fiscal year is labeled by the calendar year in which it ends, so a July start covering July 2025 to June 2026 shows as fiscal year 2026. Only Owners and Admins can change this setting. Staff see it but can't edit it.

Compare against last year

Turn on Compare vs prior year to measure each period against the same span exactly one year earlier. It's on by default. When it's active, KPI tiles gain a small delta pill.

The pills are colored by whether the change is good, not by which direction it moved:

• Green means the change is a good one.
• Red means it moved the wrong way.
• Gray means it was flat, or there's no prior-year baseline to compare against (shown as a dash).

For most metrics, up is good. For a few where lower is better, such as time to decision, a decrease shows green. The pill always shows the real movement (for example a percentage or a raw count), while the color tells you how to feel about it.

The seven tabs

Reporting is organized into seven tabs: Overview, Programs, Network, Audience, Reach, Operations, and Financials.

Overview

The executive summary. Eight headline tiles cover programs run, artists served, applications, geographic reach, network size, entry-fee revenue, reviews completed, and acceptance rate. Below them, a monthly Applications received chart (with a faint dashed prior-year line when you're comparing) sits beside a Programs by type donut, followed by a few narrative highlight cards.

Programs

Performance across every program. Four tiles (total programs, applications, accepted, and the last 30 days) sit above a program picker. Select a program to see its application funnel, an outcome breakdown, an application trend you can view over 7, 30, or 90 days, and time-to-decision stages. An All programs table ranks every program by applications with its submit rate, acceptance rate, and status. Below it, a Programs by type card counts what you run by kind, beside a bar chart of programs run per year.

Network

Your artists, in numbers. Six tiles cover total artists, active artists, artists with applications, linked artists, audience, and new artists this period. Below them you'll find an Artist relationships split (connected versus tracking you), an Audience and connections card, engagement cohorts, network health, where artists came from, a growth chart, and a Ready to re-engage prompt for artists you haven't contacted recently. Audience and connections counts two different things: audience is who your announcements reach, and connected is who agreed to a two-way connection. Applying connects an artist whether or not they track you, so connected can be the larger number. The artists themselves live in Your artists.

Audience

Aggregate demographics of the artists in your network who have a linked Artsume profile: career stage, discipline and medium mix, distribution by country and U.S. state, and a credentials panel (degrees held, average years active, exhibitions, awards, residencies, and more). A banner at the top tells you what share of your network these figures are drawn from. Everything here is designed for funder and DEI reporting, and it never identifies an individual.

Reach

Discovery and interest for the programs you post: program views, unique viewers, apply-clicks, and saves. A Discovery → application funnel traces viewed program, clicked apply, and submitted applications, next to a traffic-sources breakdown and a count of wallet-pass saves. A table ranks your top programs by views, clicks, and click-through rate. View, viewer, and save metrics only appear once tracking has data (see below).

Operations

Review throughput and reviewer effort: reviews completed, decisions issued, time to decision, and average review score, plus a reviewer performance table. The scoring and decision mechanics behind these numbers are covered in Reviewing applications.

Financials

Entry-fee money movement: revenue, refunds issued, net collected, and fee waivers, with a per-program breakdown of fee, paid count, revenue, and waivers. If you collected in more than one currency, each is shown separately without conversion.

Build a report to share

When you need something to hand to a board or attach to a grant, use Generate report (in the page header, or the full-width button at the bottom on mobile). It opens a print-ready report builder that carries over the period you selected.

Start from one of four presets, each of which pre-selects a sensible set of sections:

• Annual impact report: every section, for a full year in review.
• Grant report: summary, programs, audience, and financials.
• Board report: summary, programs, network, and financials.
• Program report: summary, programs, reach, and operations.

Then fine-tune with the section checkboxes: Executive summary, Programs, Artist network, Audience & demographics, Reach & engagement, Reviewers & operations, and Financials. Toggling sections re-renders the document instantly without re-fetching anything.

The report always uses the period you chose back in the workspace. To change it, return to the workspace, pick a new period, then generate the report again.

To save or print, use Download PDF or Print in the top bar or the sidebar. Both open your browser's print dialog. Choose Save as PDF as the destination to get a file. Export CSV here writes the report's figures to a spreadsheet.

Getting the numbers out

The page header carries one action, Generate report. There is no export button beside it. The report builder is the deliberate container for aggregates, and it keeps its own Export CSV, Print, and Download PDF.

To pull a list of people rather than figures, build a list in Your artists and use Export list from inside it.

Reading the numbers well

A few things to keep in mind so the figures tell an honest story:

• New tracking starts empty. Some Reach metrics (program views, unique viewers, saves) only began recording when the feature launched, so they show a "Tracking since" date and fill in over time rather than reaching back into your full history.
• Some Network figures are a live snapshot. On the Network tab, the relationship split, sources, cohorts, and health reflect your artists right now, not the selected period. Only the "New this period" tile on that tab is scoped to your period.
• Audience data protects individuals. Small demographic groups are merged into an "Other" bucket before you ever see them, and the credentials panel stays hidden until enough profiles are linked. Figures are always aggregates that can't single anyone out. That's also why the audience banner shows what fraction of your network these numbers cover: only artists with a linked Artsume profile contribute.
• Dashes mean no baseline. A delta pill shows a dash when there was no comparable value in the prior period to measure against.

Related

• Organization plans: what Artsume Intelligence includes and how to upgrade
• Reviewing applications: the scoring, review, and decision work behind the Operations tab
• Your artists: the artists who power the Network and Audience tabs
• Setting up your organization: where your fiscal year and team roles live