Run Transparent RFQs. Document Every Decision. Select with Confidence.
From percent-for-art programs to corporate commissions, Artsume provides the transparency and documentation public art programs require.
Public Art Selection Requires Public Trust
Government and civic programs face unique requirements: transparency, documentation, and defensible selection processes.
The Old Way
Paper-Based RFQs
Managing submissions via email and paper creates documentation gaps. When stakeholders ask how decisions were made, reconstructing the process is nearly impossible.
Panel Coordination Chaos
Getting selection panels to review, score, and discuss is logistically complex. Coordinating schedules and aggregating feedback wastes valuable time.
Transparency Concerns
Without proper documentation, selection processes can be challenged. Proving fair, merit-based decisions requires records you may not have.
The Artsume Way
Digital RFQ Management
Receive qualifications in a consistent digital format. Every submission, score, and decision automatically documented and searchable.
Structured Panel Review
Panel members review online, score against criteria, and provide documented feedback. Aggregate scores automatically for fair comparison.
Built-In Transparency
Complete audit trails satisfy procurement requirements. Generate reports for public meetings, FOIA requests, and stakeholder inquiries.
Why Choose Artsume
Built for Public Accountability
Every feature designed to support transparent, documented, defensible selection processes.
RFQ Management
Create detailed calls with project scope, budget, timeline, and submission requirements. Receive qualifications in consistent format.
Blind Review
Remove identifying information during initial review. Ensure selections are based on qualifications, not relationships.
Panel Coordination
Invite selection panel members, assign submissions, and track review progress. All feedback documented automatically.
Complete Audit Trail
Every action logged and timestamped. Generate reports for procurement documentation and public transparency.
Multi-Phase Selection
Run RFQ for qualifications, then invite shortlisted artists for full proposals. Track progress through each phase.
Budget Tracking
Document project budgets, artist fees, and commission structures. Clear financial records from selection through completion.
Getting Started
From RFQ to Installation
A complete workflow for public art programs.
Publish Your RFQ
Create detailed calls with project scope, budget, site information, and submission requirements.
Receive Qualifications
Artists submit portfolios, experience, and qualifications. Everything arrives in a consistent, reviewable format.
Panel Review
Selection panels review, score, and discuss. Blind review for fairness, documented feedback for transparency.
Select & Document
Make defensible selections with complete audit trails. Generate reports for stakeholders and public record.
Security for government and civic programs
We handle sensitive applicant data with the utmost care. Your trust is our priority.
Enterprise-Grade Security
256-bit encryption, SOC 2 compliant infrastructure
Data Privacy
GDPR compliant. Your data is never sold or shared
99.9% Uptime
Reliable infrastructure with automated backups
Audit Trail
Complete history of all actions for compliance
Data Export
Export your data anytime in standard formats
Dedicated Support
Real humans ready to help when you need it
Free for Every Organization
Every feature included. No tiers, no per-seat charges. Just a 10% platform fee on application payments.
Free
Everything you need to manage opportunities and review applications.
10% platform fee on application payments collected through Stripe
- Unlimited opportunities
- Unlimited submissions
- Unlimited team members
- Blind review mode
- Custom scoring rubrics
- Reviewer pools
- Advanced analytics
- Email campaigns
- 10% platform fee on payments
- + 60 more features
No credit card required
Frequently Asked Questions
Everything you need to know about getting started.
Create Request for Qualifications with project details, budgets, and submission requirements. Receive artist qualifications in a consistent format, review with selection panels, and document every decision for public transparency.
Yes! Beyond initial selection, track proposal development, contract stages, and project milestones. Maintain complete documentation from RFQ through installation.
Invite panel members to review submissions, score against criteria, and discuss selections. Enable blind review for initial rounds and track all feedback for procurement documentation.
Yes. Our audit trail, blind review, and documented scoring processes support public procurement transparency requirements. Generate reports for public meetings and FOIA requests.
Yes. Run RFQ rounds for qualifications, then invite shortlisted artists to submit full proposals. Track artists through each phase of your selection process.
Build a roster of qualified artists with complete application history. When new projects arise, you can invite previous applicants or open new calls with full context on past interactions.
Can't find what you're looking for?
Let's Modernize Your Workflow
Together.
Turn a 3-week administrative nightmare into a 3-day seamless workflow. We'll set up a mock “Call for Entry” so you can see exactly how your jury would experience it.
No credit card required.