A regional artist network that survives staff turnover.
Every proposal and every commission lives on a record that belongs to the agency and outlasts any one tenure.
Used by artists working with
Institutions running programs on Artsume
Programs lose their memory with every staff change
Public art agencies run on individual staff memory. RFQs, considered artists and panel deliberations walk out the door when someone leaves.
The old way
RFQ submissions on personal drives
Proposal files live in individual inboxes and personal drives. When staff leave, years of submission history and context disappear with them.
Considered artists forgotten
A strong proposal that wasn't right for one RFQ should inform the next. Instead it vanishes, and the next cycle starts from zero.
Panel notes lost between staff changes
Selection rationale, scoring discussions, and panel deliberations live in personal notes and email threads that don't survive staff transitions.
The Artsume way
One artist network, owned by the agency
Every RFQ, proposal and considered artist builds one institutional record held by the agency rather than by any one staff member.
Every considered artist preserved
Artists who weren't selected this cycle stay in Your artists. Tag, annotate, and rediscover them when the right commission comes around.
An audit-ready trail across RFQs and panels
Scoring, panel notes and decision rationale stay in one place, searchable years later for audits and FOIA requests.
A record the agency keeps
RFQ, panel, commission and audit live on the same record, and it stays when people move on.
Institutional artist network
Build a regional artist network that lives at the agency level. Every submission, every cycle, every considered artist adds to the same shared record.
Cross-RFQ continuity
Artist profiles and proposal history persist across RFQ cycles. The network grows stronger with every commission call.
Survives staff turnover
Institutional memory belongs to the agency, not to individuals. New staff inherit a complete, searchable record of every artist and every decision.
RFQ management
Create calls with project scope, eligibility, timeline, and submission requirements. Receive proposals in a consistent, reviewable format.
Panel coordination
Invite selection panel members, assign submissions, and track review progress. All scoring and feedback documented automatically.
Audit-ready trail
Every action logged and timestamped across RFQs, panels, and commissions. Generate reports for procurement documentation and public transparency.
Run your next RFQ
Post, panel, award, and a record that stays.
Post your RFQ
Commission call or RFQ, with eligibility, scope and timeline in one place.
Receive proposals
Portfolio-first submissions arrive in consistent professional profiles. No inbox chaos.
Run the selection panel
Review, score, and document decisions. Full audit trail built in.
Award the commission. Keep the record.
Close the process. Every proposal stays on record for the next RFQ.
Security a public agency can document
Applicant data is sensitive. We treat it that way.
Enterprise-grade security
256-bit encryption, SOC 2 compliant infrastructure
Data privacy
GDPR compliant. Your data is never sold or shared
99.9% uptime
Reliable infrastructure with automated backups
Audit trail
Complete history of all actions for compliance
Your data stays yours
Export any list you build to CSV, on Artsume Intelligence
Dedicated support
Real humans ready to help when you need it
Build the network for free. Pay for deeper intelligence.
Start with Artsume Network to run programs and keep your artist relationships. Move up to Artsume Intelligence for screening, reviewer pools, scoring rubrics and reporting.
Questions from institutions.
What happens to proposals we considered but didn't commission?
They stay in your agency's regional artist record, tagged and searchable for the next RFQ. Institutional knowledge builds across cycles instead of resetting with each call.
How is this different from a CRM or procurement system?
Artists own and update their own profiles, so the record stays current without manual upkeep. Artsume is built around portfolios, CVs and project history. And every RFQ, panel decision and commission lands in an audit-ready record that survives staff turnover and satisfies procurement audits.
How does Artsume help manage public art RFQs?
Create Request for Qualifications with project details, budgets, and submission requirements. Receive artist qualifications in a consistent format, review with selection panels, and document every decision for public transparency.
How do I coordinate selection panels?
Invite panel members to review submissions, score against criteria, and discuss selections. Enable blind review for initial rounds and track all feedback for procurement documentation.
Is Artsume suitable for government procurement requirements?
Yes. Our audit trail, blind review, and documented scoring processes support public procurement transparency requirements. Generate reports for public meetings and FOIA requests.
Can artists submit to multiple project phases?
Yes. Run RFQ rounds for qualifications, then invite shortlisted artists to submit full proposals. Track artists through each phase of your selection process.
Still have a question?
Built for every kind of arts organization
Build the artist network behind your organization.
Run your programs, review applications, and keep every relationship in one place.