A regional artist network that survives staff turnover.
Every proposal. Every commission. Your agency's record, across decades, not staff tenures.
Used by artists working with
Organizations already running open calls on Artsume
Public Art Programs Lose Memory With Every Staff Change
Most public art agencies depend on individual staff memory — RFQs, considered artists, panel deliberations, and historical context all walk out the door when someone leaves.
The Old Way
RFQ Submissions Scattered Across Personal Drives
Proposal files live in individual inboxes and personal drives. When staff leave, years of submission history and context disappear with them.
Considered-But-Not-Selected Artists Forgotten
Strong proposals that weren't the right fit for one RFQ should inform the next. Instead, they vanish — and the next cycle starts from zero.
Panel Notes Lost Between Staff Changes
Selection rationale, scoring discussions, and panel deliberations live in personal notes and email threads that don't survive staff transitions.
The Artsume Way
One Regional Artist Network Owned by the Agency
Every RFQ, every proposal, every considered artist builds one institutional record that belongs to the agency — not to any single staff member.
Every Considered Artist Preserved
Artists who weren't selected this cycle stay in your network. Tag, annotate, and rediscover them when the right commission comes around.
Audit-Ready Trail Across RFQs, Panels, and Commissions
Scoring, panel notes, and decision rationale are all captured in one place — searchable years later for audits, FOIA requests, and institutional memory.
Why Choose Artsume
Everything You Need to Run Public Art With Institutional Memory
From RFQ to commission to audit — Artsume gives public art agencies one platform that compounds across decades, not staff tenures.
Institutional Artist Network
Build a regional artist network that lives at the agency level. Every submission, every cycle, every considered artist added to the same shared record.
Cross-RFQ Continuity
Artist profiles and proposal history persist across RFQ cycles. The network grows stronger with every commission call.
Survives Staff Turnover
Institutional memory belongs to the agency, not to individuals. New staff inherit a complete, searchable record of every artist and every decision.
RFQ Management
Create calls with project scope, eligibility, timeline, and submission requirements. Receive proposals in a consistent, reviewable format.
Panel Coordination
Invite selection panel members, assign submissions, and track review progress. All scoring and feedback documented automatically.
Audit-Ready Trail
Every action logged and timestamped across RFQs, panels, and commissions. Generate reports for procurement documentation and public transparency.
Getting Started
Run Your Next RFQ With Institutional Memory
From RFQ post to selected commission to long-term record — we've streamlined every step.
Post your RFQ
Commission call or RFQ — eligibility, scope, and timeline in one place.
Receive proposals
Portfolio-first submissions arrive in consistent professional profiles. No inbox chaos.
Run the selection panel
Review, score, and document decisions. Full audit trail built in.
Award the commission. Keep the record.
Close the process. Every proposal stays on record for the next RFQ.
Security public art agencies can trust
We handle sensitive applicant data with the utmost care. Your trust is our priority.
Enterprise-Grade Security
256-bit encryption, SOC 2 compliant infrastructure
Data Privacy
GDPR compliant. Your data is never sold or shared
99.9% Uptime
Reliable infrastructure with automated backups
Audit Trail
Complete history of all actions for compliance
Data Export
Export your data anytime in standard formats
Dedicated Support
Real humans ready to help when you need it
Free to build your living artist network.
Every feature, free. Forever.
No per-submission fees. No feature gates. We only charge a 10% platform fee when you collect application payments through Stripe.
Free
Everything you need to build your living artist network and run every program on top of it.
10% platform fee on application payments collected through Stripe
- Your full living artist network, yours to keep.
- Unlimited opportunities
- Unlimited team members
- Blind review mode
- Custom scoring rubrics
- Reviewer pools
- Advanced analytics
- Email campaigns
- 10% platform fee on payments
- + 60 more features
No credit card required
Frequently Asked Questions
Everything you need to know about getting started.
They stay in your agency's regional artist record — searchable, tagged, and ready to revisit for the next RFQ or commission. Artsume preserves every considered artist so your institutional knowledge compounds across cycles instead of resetting with each call.
Can't find what you're looking for?
Built for every kind of arts organization
Start with one program. Keep the network.
Every program you run on Artsume becomes part of the professional identity network for the art world. Free for organizations.
No credit card required.