Manage Cohorts, Not Chaos. Build Artist Relationships That Last.
Multiple sessions, stipend tracking, housing logistics, and artist relationships. Artsume handles the complexity so you can focus on supporting artists.
2025 Artist Residency
Residency Management Is Uniquely Complex
Between multiple sessions, logistics coordination, and artist relationships, residency programs face challenges other organizations don't.
The Old Way
Session Scheduling Nightmares
Managing multiple sessions with different dates, capacities, and waitlists across spreadsheets leads to double-bookings and confusion.
Logistics Lost in Email
Housing details, stipend amounts, and arrival information scattered across dozens of email threads. Important details slip through cracks.
No Artist Relationship Memory
When alumni apply again, you start from scratch. No way to see their history, feedback from their last residency, or how they've grown.
The Artsume Way
Multi-Session Clarity
Configure sessions with unique dates and requirements. Artists apply to specific sessions or express flexibility. Track everything in one view.
Logistics in One Place
Housing, meals, stipends, and arrival details all documented in the opportunity. Artists get clear expectations before they apply.
Lasting Artist Relationships
Complete CRM with application history, communications, and notes. When an artist returns, you know their full journey.
Why Choose Artsume
Everything Residency Programs Need
From application to alumni, manage your entire residency program in one platform.
Multi-Session Management
Configure unlimited sessions with different dates, capacities, and requirements. Track applications per session.
Stipend Tracking
Document travel stipends, materials stipends, and honorariums. Clear financial expectations for applicants.
Housing & Logistics
Specify studio type, meals provided, family accommodation, and accessibility. Artists know what to expect.
Mentorship Configuration
Highlight mentorship opportunities, visiting artist programs, and professional development offerings.
Artist CRM
Complete relationship history across applications. Notes, communications, and feedback all in one profile.
Email Campaigns
Send updates to applicants, notify selections, and stay connected with alumni through targeted campaigns.
Getting Started
From Open Call to Welcome Packet
A complete workflow designed for residency programs.
Configure Sessions
Set up residency sessions with dates, capacities, stipends, and housing details. Define application requirements.
Receive Applications
Artists apply with portfolios, proposals, and references. One-click applications for Artsume users.
Review & Select
Visual-first review interface. Score with rubrics, coordinate with selection committees, enable blind review.
Onboard Artists
Notify selections, manage confirmations and waitlists, and begin your residency relationship.
Security for programs handling sensitive applications
We handle sensitive applicant data with the utmost care. Your trust is our priority.
Enterprise-Grade Security
256-bit encryption, SOC 2 compliant infrastructure
Data Privacy
GDPR compliant. Your data is never sold or shared
99.9% Uptime
Reliable infrastructure with automated backups
Audit Trail
Complete history of all actions for compliance
Data Export
Export your data anytime in standard formats
Dedicated Support
Real humans ready to help when you need it
Free for Every Organization
Every feature included. No tiers, no per-seat charges. Just a 10% platform fee on application payments.
Free
Everything you need to manage opportunities and review applications.
10% platform fee on application payments collected through Stripe
- Unlimited opportunities
- Unlimited submissions
- Unlimited team members
- Blind review mode
- Custom scoring rubrics
- Reviewer pools
- Advanced analytics
- Email campaigns
- 10% platform fee on payments
- + 60 more features
No credit card required
Frequently Asked Questions
Everything you need to know about getting started.
Yes! Configure multiple sessions with different dates, capacities, and requirements. Artists can apply to specific sessions or express date flexibility. Track applications and selections per session.
When creating your residency opportunity, you can specify studio type (private/shared), housing arrangements, meals provided, travel stipends, materials stipends, and family accommodation options. Artists see all details upfront.
Yes. Our CRM feature maintains a complete history of every artist interaction: applications, selections, communications, and feedback. Build lasting relationships with your alumni network.
Review high-resolution work samples, artist statements, and proposals in our visual-first interface. Use scoring rubrics to evaluate candidates, coordinate with selection committees, and enable blind review for fair selection.
Yes! Artists with Artsume profiles can apply with one click, importing their portfolio, CV, and bio automatically. This ensures you receive complete, professional applications every time.
Notify selected artists directly through the platform, send acceptance letters, and begin onboarding. Track confirmations, manage waitlists, and communicate logistics all in one place.
Can't find what you're looking for?
Let's Modernize Your Workflow
Together.
Turn a 3-week administrative nightmare into a 3-day seamless workflow. We'll set up a mock “Call for Entry” so you can see exactly how your jury would experience it.
No credit card required.