Your festival's artist network, edition after edition.
Every artist your festival has shown or considered stays on the record across every edition.
Used by artists working with
Institutions running programs on Artsume
Each edition starts from a blank spreadsheet
You rebuild the applicant list every year. Last edition's lineup and exhibitor contacts go into a static spreadsheet the day the festival ends.
The old way
Lineup spreadsheets that freeze at edition close
Every year's artist list lives in a separate file that goes cold the moment the festival ends. There's no way to see who applied across editions or invite the right artists back.
Exhibitor contacts scattered across years
Vendor and exhibitor records scatter across email threads, booth-assignment sheets and per-year exports, which nobody can reference when planning the next edition.
No multi-year view of your artist community
Without a long-term record, you can't see which artists have applied three years running, who performed well with audiences, or how the community has grown.
The Artsume way
One artist network across editions
Every applicant, exhibitor and participant rolls into a single growing network. Edition two starts where edition one left off.
Every role, one record
Exhibitors, accepted artists and waitlisted applicants persist across editions. One record per artist, with every interaction on it.
Reporting across editions
Compare applicant volume and acceptance rates across years, and plan the next edition from actual numbers.
Built for the scale a festival runs at
Thousands of submissions in, one artist network out. It carries to the next edition.
Multi-edition artist network
Build a living network from every applicant, exhibitor, and participant. The network grows stronger with every festival edition.
Multi-year continuity
Artist profiles persist across editions. See who applied last year, who exhibited, and how the community has evolved.
Reporting across editions
Pull cross-edition data from the same platform you use to manage applications. Nothing to export or reconcile.
High-volume application management
Batch actions, smart filters, and automated workflows handle thousands of submissions without slowing down during peak periods.
Vendor coordination
Manage exhibitor and vendor applications alongside artist submissions, all feeding the same network.
Team collaboration
Invite programming staff, panel reviewers, and coordinators. Score, shortlist, and decide together with full visibility across the team.
Run your next edition
Open call through post-festival follow-up.
Open the call
Open calls, vendor applications and exhibitor invitations, with deadlines and requirements set in minutes.
Handle any volume
Applications arrive at any scale in a consistent format, organized for you.
Review with your team
Shortlist, score, and decide together. Blind review and custom rubrics keep evaluation fair.
Announce the lineup. Keep the network.
Send decisions. Your full applicant and exhibitor network carries forward to the next edition.
Security at festival scale
Applicant data is sensitive. We treat it that way.
Enterprise-grade security
256-bit encryption, SOC 2 compliant infrastructure
Data privacy
GDPR compliant. Your data is never sold or shared
99.9% uptime
Reliable infrastructure with automated backups
Audit trail
Complete history of all actions for compliance
Your data stays yours
Export any list you build to CSV, on Artsume Intelligence
Dedicated support
Real humans ready to help when you need it
Build the network for free. Pay for deeper intelligence.
Start with Artsume Network to run programs and keep your artist relationships. Move up to Artsume Intelligence for screening, reviewer pools, scoring rubrics and reporting.
Questions from institutions.
What happens to applicants from past editions?
They stay in your festival network, searchable across editions and ready to invite back. Every applicant from every year is part of a record your team can pull up when planning the next edition.
How is this different from a CRM?
A CRM leaves the upkeep to you. Artists don't log in to correct their own contact details, so the list ages. On Artsume they maintain their own profiles, so your festival network stays current between editions. Every artist keeps a career identity they can use elsewhere.
How does Artsume help festivals manage high-volume applications?
Artsume is built to scale. Process thousands of applications with batch actions, automated status updates, and smart filtering. Our infrastructure handles peak submission periods without slowing down.
Can I manage booth assignments and vendor logistics?
Yes. Configure booth types, sizes, and pricing when creating programs. Track assignments, manage waitlists, and communicate logistics details through the platform.
How do I handle application fees for festivals?
Set up application fees with Stripe integration. Offer different pricing for members vs. non-members, early bird rates, or tiered pricing based on booth size.
How much does Artsume cost for festivals?
Getting started is free with Artsume Network: unlimited festival calls, submissions, and team members, plus your artist network and simple reviews. Artsume Intelligence ($79/month billed annually, or $129/month monthly) adds advanced blind review, custom scoring rubrics, reporting, and written artist overviews. We only charge a 10% platform fee when you collect application payments through Stripe, and that 10% is all-in: Artsume covers the card processing, with no monthly minimum and no per-payout charge.
Still have a question?
Built for every kind of arts organization
Build the artist network behind your organization.
Run your programs, review applications, and keep every relationship in one place.