Handle Thousands of Applications. Coordinate Vendors. Run Seamless Events.
From artist submissions to booth assignments, Artsume gives festival organizers the tools to manage high-volume applications and complex logistics without the chaos.
Festival Management Shouldn't Mean Festival Mayhem
When you're processing hundreds or thousands of applications, generic tools break down. You need software built for scale.
The Old Way
Drowning in Applications
Peak submission periods crash your inbox. Sorting through hundreds of applications manually means missed deadlines and overwhelmed staff.
Spreadsheet Booth Management
Tracking booth assignments, sizes, pricing, and waitlists across multiple spreadsheets leads to double-bookings and confused vendors.
Last-Minute Logistics Fires
When details live in email threads, important logistics get lost. Artists show up without knowing their booth location or setup times.
The Artsume Way
Built for Scale
Process thousands of applications with batch actions, automated filtering, and a system that doesn't slow down during peak periods.
Visual Booth Management
Configure booth types, track assignments, and manage waitlists. Artists see exactly what they're applying for upfront.
Logistics in One Place
Setup times, load-in details, and booth assignments all communicated automatically. No more last-minute confusion.
Why Choose Artsume
Everything Festivals Need at Scale
From the first application to the last day of the event, manage your entire festival in one platform.
High-Volume Processing
Batch actions, smart filters, and automated workflows handle thousands of applications efficiently.
Booth Configuration
Set up booth types, sizes, and pricing. Track assignments and manage waitlists automatically.
Flexible Fee Collection
Application fees, booth fees, early bird pricing, member discounts: configure exactly what you need.
Category Management
Organize applications by medium, category, or custom criteria. Review and select by category.
Mass Communications
Send updates to all applicants, accepted artists, or specific categories with targeted campaigns.
Event Analytics
Track application trends, acceptance rates, and revenue. Make data-driven decisions for next year.
Getting Started
From Open Call to Opening Day
A complete workflow designed for festival organizers.
Configure Your Event
Set up booth types, categories, pricing, and application requirements. Define your review criteria.
Receive Applications
Artists submit portfolios, booth preferences, and requirements. Handle high volumes without breaking a sweat.
Review & Select
Filter by category, score with rubrics, and make selections. Batch actions make large-scale review manageable.
Coordinate & Communicate
Assign booths, send logistics details, and manage your event roster. Everything artists need, delivered automatically.
Security for large-scale event management
We handle sensitive applicant data with the utmost care. Your trust is our priority.
Enterprise-Grade Security
256-bit encryption, SOC 2 compliant infrastructure
Data Privacy
GDPR compliant. Your data is never sold or shared
99.9% Uptime
Reliable infrastructure with automated backups
Audit Trail
Complete history of all actions for compliance
Data Export
Export your data anytime in standard formats
Dedicated Support
Real humans ready to help when you need it
Free for Every Organization
Every feature included. No tiers, no per-seat charges. Just a 10% platform fee on application payments.
Free
Everything you need to manage opportunities and review applications.
10% platform fee on application payments collected through Stripe
- Unlimited opportunities
- Unlimited submissions
- Unlimited team members
- Blind review mode
- Custom scoring rubrics
- Reviewer pools
- Advanced analytics
- Email campaigns
- 10% platform fee on payments
- + 60 more features
No credit card required
Frequently Asked Questions
Everything you need to know about getting started.
Artsume is built to scale. Process thousands of applications with batch actions, automated status updates, and smart filtering. Our infrastructure handles peak submission periods without slowing down.
Yes! Configure booth types, sizes, and pricing when creating opportunities. Track assignments, manage waitlists, and communicate logistics details directly through the platform.
Invite unlimited team members at no cost. Assign reviewers to specific categories, track progress in real-time, and use comments to collaborate on decisions.
Yes. Artists can submit to multiple categories within a single application, or you can create separate opportunities for different booth types and let artists choose.
Set up application fees with Stripe integration. Offer different pricing for members vs. non-members, early bird rates, or tiered pricing based on booth size.
Manage cancellations and automatically notify waitlisted artists. Track refund requests and maintain clear records of all changes for your financial reporting.
Can't find what you're looking for?
Let's Modernize Your Workflow
Together.
Turn a 3-week administrative nightmare into a 3-day seamless workflow. We'll set up a mock “Call for Entry” so you can see exactly how your jury would experience it.
No credit card required.