Every applicant joins your living grant record.
Every applicant and every awardee stays on the record across rounds, even when the jury rotates.
Used by artists working with
Institutions running programs on Artsume
Each grant round resets the clock
When a round closes, the applicant pool and the jury's scoring go with it. The next round starts from a blank inbox.
The old way
Applicant pools that vanish at decision time
When a grant round closes, the applicant list goes with it. The next round rebuilds outreach and re-collects profiles from scratch.
Jury notes that live in someone's Drive
Scoring sheets, panel comments, and deliberation notes scatter across personal drives and email threads. Institutional memory walks out the door with every jury rotation.
No long-term record of awardees
There's no way to track how the artists you've funded have grown, or to see a career arc across multiple rounds of support.
The Artsume way
One artist record across rounds
Every application, funded or not, adds to a persistent artist record. Next round, the history is already there.
Jury scores and notes attached to the artist
Panel scores and comments live on the artist record, not in a spreadsheet. New jury members see prior context immediately.
An audit-ready trail across decisions
Every score, decision and review action lands on the permanent record, ready for funders, boards or compliance reviews.
Grant rounds that remember the last one
Intake, adjudication and awardee tracking sit in the same place, so each round starts where the last one ended.
An applicant record that spans rounds
Artist records persist across every round. See who applied last year, who you funded, and how their career has moved since.
Cross-round continuity
Every new grant round builds on the last. Artist profiles, prior scores and notes carry forward automatically.
Awardee tracking across years
Track the artists you've funded across multiple grant years. Build a living record of your foundation's impact and the careers you've supported.
Blind review
Anonymize submissions to reduce bias in grant adjudication. Give every artist a fair evaluation on the merits of their work.
Custom scoring rubrics
Define scoring criteria that match your grant guidelines. Reviewers score consistently using the same structured rubric.
Audit-ready trail
Every score, decision, and review action stays on the record. Generate reports that satisfy any funder, board, or compliance inquiry.
Run your next grant round
From the open call to a decision you can document.
Open the grant call
Deadlines, eligibility, and a scoring rubric aligned to your program guidelines. Ready in minutes.
Receive applications
Consistent professional profiles land in your permanent applicant record, searchable and ready to reuse.
Run blind review with your jury
Assign panelists and score against your rubric. Notes attach to the artist record, not a spreadsheet.
Notify awardees. Keep the record.
Send decisions. The applicant history stays, and the next cycle starts with it.
Security that holds up in an audit
Applicant data is sensitive. We treat it that way.
Enterprise-grade security
256-bit encryption, SOC 2 compliant infrastructure
Data privacy
GDPR compliant. Your data is never sold or shared
99.9% uptime
Reliable infrastructure with automated backups
Audit trail
Complete history of all actions for compliance
Your data stays yours
Export any list you build to CSV, on Artsume Intelligence
Dedicated support
Real humans ready to help when you need it
Build the network for free. Pay for deeper intelligence.
Start with Artsume Network to run programs and keep your artist relationships. Move up to Artsume Intelligence for screening, reviewer pools, scoring rubrics and reporting.
Questions from institutions.
What happens to applicants we didn't fund?
They stay in your applicant network. Artsume keeps a persistent record of every artist who applied, funded or not. They stay searchable and tagged, ready to re-engage as your funding capacity grows. Next round, their prior application history is already there.
How is this different from a CRM?
The upkeep is the difference. A CRM only knows what your team types into it. Artists maintain their own Artsume profiles, so applicant records stay current between rounds. Your program gets the relationship layer, and the artist gets a career identity they can use across programs.
How does blind review work in Artsume?
Turn on blind review for a program and every application is anonymized. Reviewers see the work and the proposal with names, affiliations and demographics hidden. It keeps evaluation merit-based and gives you documentation for funders and boards.
Can we create custom scoring rubrics?
Yes. Create custom evaluation criteria specific to your grant program. Define scoring categories, point values, and quality bands. Artsume calculates and aggregates every score for easy comparison.
What kind of audit trail does Artsume provide?
Every score, comment, decision, and review action lands on the permanent artist record. Export reports for your board, funders or compliance reviews. Everything is documented and defensible.
How much does Artsume cost for grant programs?
Getting started is free with Artsume Network: unlimited grant programs, submissions, and team members, plus your artist network and simple reviews. Artsume Intelligence ($79/month billed annually, or $129/month monthly) adds advanced blind review, custom scoring rubrics, reporting, and written artist overviews. We only charge a 10% platform fee when you collect application payments through Stripe, and that 10% is all-in: Artsume covers the card processing, with no monthly minimum and no per-payout charge.
Still have a question?
Built for every kind of arts organization
Build the artist network behind your organization.
Run your programs, review applications, and keep every relationship in one place.