Every participant joins your alumni artist network.
Every student you've taught stays in one alumni network that grows a cohort at a time.
Used by artists working with
Institutions running programs on Artsume
Participants disappear after the last class
Alumni go quiet the moment a cohort ends. The next program starts from a blank email list, with no record of who you've already taught.
The old way
Participant lists that die at cohort end
Registration data lives only in the class roster. Once a cohort wraps, those records sit in a folder nobody opens again.
Alumni records scattered across years
Each program year generates a new spreadsheet. There is no unified view of who you've taught, when, or in what context.
No way to invite past students back
Re-enrollment outreach means hunting down old lists and hoping the contact info is still valid. Alumni programming stalls before it starts.
The Artsume way
One alumni network across cohorts
Every workshop participant joins your organization's alumni artist network. The network grows with every cohort and stays organized.
Participation tracked across cohorts
See who took which class, in which year, and what they've been creating since. Records that persist across programs.
Re-enrollment without the hunt
Reach past participants with one message when a new cohort, special program or community event opens.
Teaching that builds a network
Registration, payment and alumni outreach in one place, with every cohort adding to the last.
Alumni artist network
Every participant joins a persistent alumni network tied to your organization. The network grows stronger with every cohort.
Multi-cohort continuity
Artist profiles persist across programs and years. See the full participation history before the next outreach campaign.
Records that stay current
Alumni stay reachable and up-to-date because they own and maintain their own Artsume profile. No stale spreadsheets.
Class registration
Create workshops with schedules, pricing, and capacity. Students register and receive all details automatically.
Payment collection
Collect registration fees, offer scholarships, and track all payments. Integrated with Stripe for secure processing.
Instructor and staff access
Invite instructors and staff to collaborate on your artists, materials, and communications. Everyone works in one shared workspace.
Run your next workshop
Registration, the program itself, then the alumni outreach.
Set up registration
Schedule, pricing, capacity, eligibility. Collect exactly what you need from participants.
Students join with their Artsume profile
Participants register with a profile they own and keep. Their record persists long after the cohort ends.
Run the program together
Manage your artists, share materials and communicate with students. Instructors and staff in one place.
Keep the alumni network growing
Close the cohort. Re-engage past participants for the next program with a single campaign.
How we handle participant data
Applicant data is sensitive. We treat it that way.
Enterprise-grade security
256-bit encryption, SOC 2 compliant infrastructure
Data privacy
GDPR compliant. Your data is never sold or shared
99.9% uptime
Reliable infrastructure with automated backups
Audit trail
Complete history of all actions for compliance
Your data stays yours
Export any list you build to CSV, on Artsume Intelligence
Dedicated support
Real humans ready to help when you need it
Build the network for free. Pay for deeper intelligence.
Start with Artsume Network to run programs and keep your artist relationships. Move up to Artsume Intelligence for screening, reviewer pools, scoring rubrics and reporting.
Questions from institutions.
What happens to alumni after a cohort ends?
They stay in your alumni artist network, ready for your next program or offer. Profiles persist indefinitely, so you keep every participant record when a cohort closes.
How is this different from a CRM?
Students own and maintain their own artist profiles, so your records stay current without manual upkeep. Artsume is built for arts organizations, and it works from both sides. Participants keep a professional profile of their own, and you get an alumni network that stays accurate as it grows.
How does Artsume help manage workshop registrations?
Create workshop programs with class details, schedules, and capacity limits. Students register, pay the fee and receive the details in one go.
Can students pay workshop fees through Artsume?
Yes. Integrate with Stripe to collect registration fees, offer scholarships or sliding scale pricing, and track all payments in one place.
How do I communicate with enrolled students?
Send targeted communications to students in specific classes, share materials, and send reminders. Artsume tracks every message for easy reference.
Can instructors and staff collaborate on the same list of artists?
Yes. Invite instructors and team members to share access to your artists, materials, and participant records. Everyone works from the same source of truth.
Still have a question?
Built for every kind of arts organization
Build the artist network behind your organization.
Run your programs, review applications, and keep every relationship in one place.